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Document Security & Encryption

Protect a document, its data, and its access throughout its lifecycle

Mstnd provides encryption for data and documents, a secure local storage environment inside the Kingdom of Saudi Arabia, and permissions and confidentiality levels that actually control access. Verification links, watermarks, and the audit trail add protection layers at viewing, sharing, and sending.

From storage to external correspondence, protection stays part of the document's lifecycle rather than a setting separate from it.

Discuss your security and hosting requirements with the Mstnd teamStart free
Document security, encryption, and hosting inside Saudi Arabia in Mstnd

How does Mstnd protect documents and data?

Mstnd protects documents through encryption, local hosting inside Saudi Arabia, permissions based on role and organizational structure, classification by confidentiality level, verification via OTP or Nafath, dynamic watermarks, and an audit trail. These layers are designed to support the requirements of the Saudi Data and Artificial Intelligence Authority (SDAIA), the Personal Data Protection Law (PDPL), and data sovereignty for Saudi organizations.

The challenge

A payroll file is stored encrypted, but its share link stays open and an employee from another department can reach it, then a copy is downloaded with no mark showing its source. Encryption alone didn't prevent the leak caused by an uncontrolled permission or share.

How Mstnd solves it

Mstnd combines encryption, local hosting, organizational structure, permissions, confidentiality level, link duration, extra verification, watermarking, and the audit trail. Protection is applied to storage, access, viewing, and sharing — not to the server alone.

The result

Multi-layered protection that reduces unnecessary access and increases the ability to prevent, track, and hold accountable.

Document Security & Encryption

The risk doesn't start only with a breach

A leak can happen because an employee saw a folder that isn't theirs, or because a link stayed open, or because a file was sent as an attachment and then recirculated, or because a confidential document was treated as an ordinary one. Data may be encrypted in storage, yet its everyday use and sharing aren't subject to the same control.

Real security needs to protect the content, the identity, the permission, the context, and the log together.

Approved

Interconnected security layers

1

Data and document encryption

Files and data are protected in transit and at rest using the encryption mechanisms adopted in the system's architecture, with each organization's data separated and unauthorized access prevented.

2

Local hosting and data sovereignty

Mstnd provides a storage environment inside the Kingdom of Saudi Arabia to preserve data sovereignty and support local requirements for organizations and government entities, according to the agreed hosting model.

3

Access based on role and organizational structure

Access doesn't rely on the folder link alone. Mstnd combines the user's role, their organizational unit, their permissions on the document or folder, and the confidentiality level, so each party sees what they need to do their job.

4

Automatic confidentiality classification

The organization defines levels such as public, restricted, confidential, and top secret, and links each level to access rules. AI analyzes the document's content, recognizes sensitive terms and data, then assigns the confidentiality level automatically or offers an actionable recommendation per the organization's settings.

5

Confidentiality carries over to attachments and correspondence

When correspondence is created with a specific confidentiality level, the level applies to its attachments and the classification appears in the outgoing and incoming log. This way, confidentiality isn't just a visual label — it affects viewing, downloading, and sharing.

6

Extra verification on access

A share or action can be protected with an OTP or identity verification via Nafath, in addition to the link's expiry and restricting the allowed action.

7

Dynamic watermark

Place a watermark on the document at viewing or download, which can include the confidentiality level, the user's name, the date and time, the IP address, and custom text. If a copy leaves its context, the watermark helps identify its source and deter recirculation.

8

Security label for correspondence

The outgoing and incoming label includes the transaction details, its number and date, the number of attachments, and a QR for verification, which helps prove a letter's reference and return to its digital record.

9

Comprehensive audit trail

Access, editing, sharing, signing, stamping, permission changes, and status changes are recorded, so management can review what happened at the system and document level.

Document Security & Encryption

Supporting PDPL requirements goes beyond where the server is

The Personal Data Protection Law requires knowing what the organization stores, who accesses it, why it's processed, how long it's retained, and how it's shared. Mstnd helps apply technical and operational controls such as access minimization, data classification, retention and archiving policies, accountability logs, and share protection. The organization remains responsible for completing the regulatory, legal, and internal-policy aspects within its compliance program.

Performance over time
Real-world example

HR uploads a file containing employees' IDs and contracts. The system recognizes the sensitivity of the content and classifies the folder and documents at the appropriate confidentiality level. Access is limited to HR and authorized users, and a watermark with the user's name appears on viewing. And if a document is shared with an external party, OTP or Nafath verification is required and the link expires after the defined period, while the system records every access and action.

Frequently asked questions

Where is Mstnd's data stored?

Mstnd provides a local hosting and storage environment inside the Kingdom of Saudi Arabia, with enterprise deployment options based on the entity's needs.

Are data and documents encrypted?

Yes. Mstnd provides encryption for data and documents in transit and at rest within the applied security architecture.

Does Mstnd support PDPL requirements?

Yes. Mstnd supports Personal Data Protection Law requirements through local hosting, encryption, permissions, classification, the audit trail, and retention and secure-sharing policies. Compliance is completed through the organization's policies, its processing basis, and its legal and regulatory procedures.

Does the system set the confidentiality level automatically?

Yes. AI can analyze the content and assign the confidentiality level or offer a recommendation according to the rules the organization adopts.

Can a user be prevented from opening a document even though they can reach the folder?

Yes. A specific permission or confidentiality level can be applied to the document to narrow access compared with the folder it sits in.

What does the watermark include?

It can be customized to show fixed text, the confidentiality level, the user's name, the date and time, or the IP address, per the organization's policy.

How are external shares protected?

With an encrypted, permission-limited link, a defined action, verification via OTP or Nafath, and recording of the access and outcome in the document log.

Security isn't a lock on the folder; it's a policy that works with every document and action.

Discuss your security and hosting requirements with the Mstnd teamStart free

Related features

Organizational StructureSecure SharingAudit Trail & Versions
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Unified Company Number
7037370603
National Address
RADC3385, Al Nada District, Riyadh 13317
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3385 Al Thumamah Street, Building 8398, Saudi Arabia

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Communications, Space & Technology Commission
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