Distribute circulars from inside the system and track them from the same source
Create a circular or attach a letter, specify the target department, section, or employees, then send it from Mstnd. Each recipient sees the circular within their account, and you track its status and send reminders without resending copies over email.
What is an electronic circulars system?
An electronic circulars system is a central way to create internal circulars and decisions, distribute them to employees or sections, and track their status. In Mstnd, the circular's text, attachments, recipients, comments, and reminders stay in one record instead of being scattered across email and folders.
The department sends an internal policy update as an email attachment, then resends it after a small edit. Some employees open the first copy, some don't notice the message, and there's no reliable list showing who received the final copy and read it.
The department creates the circular from a single source, specifies the target departments, sections, or employees from the organizational structure, then tracks each recipient's status and sends reminders from inside the system without creating new copies of the document.
One official copy of the circular, provable distribution, and clear follow-up instead of tangled email chains.
Why does a circular sent by email fail?
Because email tells you the message was sent, but it doesn't always give you a clear operational picture: who is actually targeted? Who fell behind? Did they receive the final copy? Where is the official copy stored? And is the attachment in the email the latest version?
And with repeated reminders, chains, messages, and multiple copies appear. After months, retrieving an old circular or proving its distribution becomes manual work.
Mstnd makes a circular an administrative record, not a passing message
Write the text or attach the letter
Write the circular inside the system or add the official document and its related attachments. The original stays saved in one place and can be referred back to and searched.
Choose recipients from the organizational structure
Specify the entire organization, a department, a section, or a group of employees. You don't need to create separate mailing lists or worry about forgetting an employee belonging to the target unit.
Track recipient status
The received and reviewed circulars screen shows each recipient's status according to the enabled properties, with a list showing the employees and their statuses. The sender can review the results and manage follow-up from inside the system.
Send a reminder without resending the circular
Instead of creating a new message, send a reminder to everyone who fell behind or to a specific employee. The reminder stays linked to the same circular, keeping a single, clear context.
Keep the discussion beside the content
Comments linked to the circular can be used to clarify a point or address a question without creating a side email chain separate from the original.
Practical uses
- Circulating a new internal policy or procedure.
- Publishing an administrative decision to a specific department or branch.
- Distributing safety or cybersecurity instructions.
- Sending a form or letter that requires review or action.
- Documenting an update to an approved regulation or form.
- Notifying employees of an important date or operational change.
HR approves a new flexible-work policy. It creates the circular inside Mstnd, attaches the approved policy, and targets all employees. After sending, it sees the recipients' status, then sends a reminder to those who haven't completed the review. After the campaign ends, the circular, its copy, the recipients, and the reminders stay in one record.
Frequently asked questions
Can a circular be sent to a single section?
Yes. You can select a department, section, or specific employees based on the organization's structure.
Can a file be attached to the circular?
Yes. The circular can be linked to a document or attachments that are saved with the text and the record instead of sending a separate copy each time.
Can you know who fell behind and send them a reminder?
Yes. The module supports showing employees' status and sending a reminder to everyone who fell behind or to a specific recipient according to the enabled properties.
Where are past circulars stored?
Sent and received circulars stay within the module, with the ability to search and refer back to the text, attachments, and status instead of relying on the email archive.
Can a circular be linked to an action such as viewing or signing?
Yes. You can specify the action required from the recipient, such as viewing, acknowledgment, or signing, with the status and result kept linked to the circular.
Stop resending circulars and keep the official copy and follow-up in one place.
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