Sign and stamp a document in the place where it's managed
Don't print a document to sign it, then scan it and re-upload it. Add a user's signature or a division's stamp inside Mstnd, apply it to the document, then keep the copy and the action in one log.
And if the signer is outside your organization, send them a secure request to carry out the action without creating a full account, with their identity verified via Nafath.
How does electronic signature work in the Mstnd system?
A user saves their custom signature in their profile, and a division or the organization saves its stamps by permission. When a document is signed or stamped, the action is applied inside the system and the performer's name, the time, and the linked copy are recorded. A signing request can also be sent to an external party through a secure link and an enabled verification method.
A contract is printed and signed by hand, then scanned and uploaded again. Through this cycle, multiple copies appear, it may be unclear who signed and when, and whether the uploaded copy is the same one that got approval.
The user signs, or the authorized holder stamps, the document from inside the system, or sends a request to an external party through a secure link with OTP or Nafath. Mstnd links the signature to the performer's identity, its time, and the document version, and keeps it in the document's log.
Faster approval and a connected authentication chain — without printing, scanning, and uploading a separate copy after every signature.
Printing, signing, and re-scanning breaks the document chain
Every time the document leaves the system to be printed, a gap opens: Was the final copy signed? Who keeps the original? Did a page change before the scan? And why are there two copies, one signed and the other editable?
Even images pasted in as a signature aren't enough on their own to prove the context. The real value comes from linking the action to the user's identity, their permission, the time of execution, and the copy they signed.
Signing and stamping tied to permission and the log
A personal signature for each user
A user can add their signature per the options available in their profile, then use it on the documents they're authorized to sign. Having a signature doesn't mean every user can apply it; permission and the approval path determine who signs and when.
A stamp for the organization or division
You can manage the organization's or a division's stamp and make it available only to those authorized. The stamp stays an administrative asset governed by permissions — not an image any employee can download and use out of context.
Signing within a workflow
You can make signing a step that comes after review and approval. That way the document only reaches the signer once the earlier conditions are met, and the signature is applied to the correct copy.
External signing without a full account
Share the document through a secure link and specify that the required action is signing or review. The party reaches the dedicated page, verifies through the enabled method, and carries out the action without entering the rest of the organization's system.
Nafath verification and an auditable log
The signer's identity can be verified via Nafath, and the system records who performed the signature or stamp, when, and on which document or version, so the copy becomes tied to the signer's identity and the action log.
A services agreement completes its approval inside a workflow. The signing step reaches the authorized manager, who opens the approved copy and signs it inside Mstnd. After that, the agreement is sent to the client through a secure link for their signature, then the completed copy is saved with the action log instead of exchanging multiple files by email.
Frequently asked questions
Can a user's signature be saved for later use?
Yes. Mstnd supports managing a user's signature, applying the permissions that define the documents and actions available to them.
Can the organization's or a division's stamp be saved?
Yes. Stamps can be managed and made available to authorized users instead of passing a stamp image around between devices and email.
Can an external party sign without an account?
A request can be sent through a secure sharing link that allows only the specified action, according to the verification, permission, and link-duration settings.
Can the signer's identity be verified via Nafath?
Yes. Mstnd supports verifying the signer's identity via Nafath, whether they're a user inside the organization or an external party receiving the signing request.
How does Mstnd authenticate the signing process?
Mstnd links the signature to the signer's identity, Nafath verification, the time of execution, and the document or version the action was applied to, while keeping the log and the final copy inside the system.
Keep review, approval, signing, and the final copy within one cycle.
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