Features built to manage a document from creation to archiving

Before: Responsibilities hang on named employees, so a transaction stops when one is away, and the system has no notion of department boundaries.

With Mstnd: Build your departments, sections and teams into one organizational structure, so permissions attach to it and work is routed to the responsible unit rather than to a person.

Before: Documents are scattered across devices, shared folders and email, so finding the right copy takes time.

With Mstnd: One central archive of organized folders, each with its own access scope and confidentiality level, so every document has a known place and is available to those with permission.

Before: Search works on file names only, and scanned documents cannot be searched at all.

With Mstnd: The smart search agent Daleel reads the document's content, scanned pages included, so one keyword leads to the right page.

Before: A document's details, such as parties, dates and numbers, are typed into side spreadsheets or lost.

With Mstnd: The metadata agent Rasid proposes a metadata template from the document's own content and fills it in automatically, so its details appear in a side panel when you open it.

Before: Everyone has broad permissions, and no record shows who did what and when.

With Mstnd: Roles with fine-grained permissions you pick item by item, plus an activity log that records every action with who did it and when.

Before: No quick way to confirm a document copy is genuine and unchanged, and no clear marking of its confidentiality level.

With Mstnd: Every document carries a confidentiality level and a verification sticker with a QR code and barcode, so a copy's authenticity and source are checked with one scan.

Before: Printed and exported copies leave no trace of their source or who produced them.

With Mstnd: An automatic watermark whose components you choose, such as the logo, organization name, user name and action, with its opacity and layout, applied automatically on sending and sharing.

Before: Transaction status, number and date are written by hand or with a traditional stamp.

With Mstnd: A digital sticker placed on the document with one drag, carrying the transaction number, date, status, a QR code and a tracking barcode.

Before: Approval means printing the document, signing it, scanning it and sending it back.

With Mstnd: Pick your signature and place it on the page inside the system, with Nafath verification when required, so the approval is completed as a documented copy with no printing.

Before: Review and approval travel through scattered messages, and nobody knows where the document is stuck.

With Mstnd: Design the review and approval path step by step, set each step's type, owners and next path, then publish it to apply automatically, or describe the path in plain language and the workflow agent Masar builds it for you.

Before: Outgoing and incoming mail is logged in registers or spreadsheets separate from the documents themselves.

With Mstnd: Create outgoing correspondence in the system with an automatic reference number, set the recipient, follow-up owners, priority and reply due date, and send it by email or instant notification with its attachments.

Before: The review request goes out in a separate message with no due date or clear owner, and may be forgotten.

With Mstnd: Create a task of type review, approval, signature or stamp, assign it to a department, team or employee from the structure, and link the document so it reaches them with everything they need.

Before: Multiple copies named "final" and "final-2", with no way to tell them apart.

With Mstnd: Save your edits as a new version from inside the editor; the version log keeps every version with its author and date, plus the activity log on it.

Before: Every new letter or form starts from an old copy edited by hand, so formats differ between employees.

With Mstnd: Pick a template from a library organized by department, such as a job description or a hiring request, and the document is created in its folder and opened in the editor ready to fill in.

Before: Documents of one case or project are spread across folders and people, with no clear current status.

With Mstnd: Create the case or project folder for its team and generate its data template with the metadata agent Rasid, including case number, court, parties, status and next hearing date, so its documents and data live in one place.

Before: Document numbers are assigned by hand, so they repeat or clash between folders, and linking paper to digital relies on memory.

With Mstnd: A numbering pattern per folder with prefix, year and sequence gives every document a unique number automatically on upload, linked to its paper copy by barcode.

Before: Scanning produces a file on the device that is then moved, named and uploaded by hand.

With Mstnd: Capture the document's pages with the phone camera and they are saved as one file straight into its folder in the system, with no moving or renaming by hand.

Before: The paper original left the archive, and nobody knows which room or drawer it is in, or who holds it.

With Mstnd: Every document gets a physical-archive card: room, drawer, shelf and current custodian, filled from a shared template, so you know at once where the original is and who holds it.

Before: Correspondence with one external party is scattered, and sharing a document means email attachments outside the system.

With Mstnd: Register the external party with its details and type, then share the document with it from inside the system by email, with an expiry date and download and print permissions.

Before: Data is copied by hand between Mstnd and other systems, so entries repeat and copies drift.

With Mstnd: Connect Google Drive, OneDrive and your calendar with one click, and pick from a catalog of ready integrations for ERP, CRM and e-signature systems, with webhooks and a REST API for custom needs.

Before: There is no way to confirm who opens or signs an externally shared document; a password or an email address is all you have.

With Mstnd: Register members' and parties' national IDs and require Nafath login for external sharing or signing, so only a person whose identity is officially verified can open the document.

Before: A circular goes out as an email attachment and is resent after every edit, with no reliable list of who received and read the final copy.

With Mstnd: Create the circular from a single source, distribute it to departments or teams from the structure, track who has acknowledged it and who has not, and send reminders from inside the system.

Before: Word and Excel files travel by email, everyone edits their own copy, and time is lost merging the changes.

With Mstnd: Create a document, spreadsheet or presentation inside Mstnd, or upload or import it from a link or Google Drive, and share the collaboration link so colleagues work on the same copy.

Before: Answering an administrative question means moving between search, the calendar and tasks and carrying out several steps by hand.

With Mstnd: Ask Sanad in plain language: it finds the document you need, summarizes it, answers your questions from inside it, and offers to carry out the next action after your confirmation.

Before: Reading every uploaded document and pulling out its dates, amounts and parties by hand is repetitive work, and files stay silent until someone opens them.

With Mstnd: On upload, the smart document agent Faheem analyzes every file automatically: extracted text, a description, entities such as dates, amounts and parties, and ready-to-apply insights like setting the expiry date in one click.

Before: Translating an official document means sending it to a translator or pasting it into an external tool, then reformatting it all over again.

With Mstnd: Pick the target language and the translation agent Harf creates a translated copy that keeps the original page layout and follows the Saudi government terminology glossary, saved next to the original.

Before: A license expiry date sits inside a PDF and is tracked nowhere, so it is remembered only after the deadline passes.

With Mstnd: Upload the document and the insights agent Nabeeh reads its name, type and expiry date automatically, lists it among the important documents with its status and remaining validity, and alerts you before the date.

Before: Knowing the state of documents or how fast correspondence is answered means gathering numbers by hand from several places.

With Mstnd: A ready report center for document, activity, correspondence and circular logs, with a visual analytics dashboard, filters by status, type and creator, and export to Excel or PDF or scheduled delivery.

Before: Old documents pile up endlessly, and nobody knows when they should be archived or deleted under the retention policy.

With Mstnd: A default retention policy plus per-folder rules: automatic archiving after a set period, then a move to trash, with advance notifications and an approval request before deletion.