Your employee files deserve a system that never misses a single expiry date.
From the hiring file to the end-of-service settlement — every employee document unified, searchable, and secure. On Saudi hosting with full compliance with the Personal Data Protection Law (PDPL).
Employee documents are scattered, and dates slip past you
On any ordinary working day, HR juggles employment contracts, iqamas, professional licenses, insurance certificates, performance reviews, and leave requests — spread across cloud folders, paper files, and emails.
Every date you miss can equal a fine
- !Penalties for expired iqamas and work permits start at hundreds of riyals and compound.
- !Findings in labor audits due to incomplete documentation.
- !HR staff time spent on archiving instead of developing people.
- !Sensitive employee data (IDs, salaries, medical) exposed outside a secure environment.
Why current solutions fall short
HR/ERP systems
Manage payroll and attendance, but don't archive the actual document or provide a document audit trail.
Public cloud storage
Employee data outside the Kingdom, no PDPL compliance, and no fine-grained access control.
Paper files
No search, prone to loss, and impossible to surface quickly.
The gap
No solution combines employee-document archiving + expiry alerts + e-signature + PDPL compliance, independent of your existing payroll system.
Why now?
Applying PDPL to sensitive employee data is now mandatory, and labor audits and inspections demand documents available for instant review. The department that digitizes its files today passes any inspection in one click.
How the solution works
Smart upload & classification
Upload a contract or iqama; Arabic OCR reads it and files it under the employee.
Search inside the content
Type an employee name or a document number — it appears instantly.
Smart expiry alerts
Iqama, contract, or insurance renewal — an alert before the deadline.
Tiered permissions
Each branch/department sees only its own files, and payroll data stays protected.
Workflow & approvals
Leave request → manager approval → automatic, documented archiving.
The smart agent «Sanad»
Ask it «employees whose iqamas expire within 30 days» — it answers from your documents.
Frequently asked questions
Is the system compliant with Saudi Arabia's Personal Data Protection Law (PDPL)?
Yes — hosting inside the Kingdom and data encrypted with AES-256, plus a full audit trail.
Does it alert me before iqamas and contracts expire?
Yes — customizable automatic alerts before the expiry date.
Does it integrate with my existing payroll system?
Yes — it works as an independent document-management layer that integrates with HR/ERP systems.
Start free today — try Mstnd on your own documents, no credit card required, and see the difference for yourself.